Commission for Student Selection, Enrolment and Admission

DARÜŞŞAFAKA EDUCATION INSTITUTIONS
REGULATION ON ESTABLISHMENT, DUTIES, AND OPERATIONAL PROCEDURES AND PRINCIPLES OF STUDENT SELECTION, ENROLMENT AND ADMISSION COMMISSION 

SECTION ONE
Purpose, Scope, Basis and Definitions

Purpose
Article 1– The purpose of this regulation is to specify the rules on establishment, duties, and operational procedures and principles of the Student Selection, Enrolment and Admission Commission of Darüşşafaka Educational Institutions to be established by the Board of Directors within the framework of Articles 34 of the Charter.

Scope
Article 2- This regulation covers the rules to be based in establishment of the Student Selection, Enrolment and Admission Commission, the duties and functions of the Commission, and operational procedures and principles thereof. 
Basis
Article 3- This Regulation is governed by Articles 34, 40 and 56 of the Charter.

Definitions
Article 4 – The following terms whenever used in this Regulation shall have the following meanings:

“Darüşşafaka” means Darüşşafaka Society;
“Charter” means the Charter of Darüşşafaka Society;
“Board of Directors” means the Board of Directors of Darüşşafaka Society;
“Chairman of the Board of Directors” means the Chairman of the Board of Directors of Darüşşafaka Society;
“Educational Institutions” means Darüşşafaka Educational Institutions;
“Education Commission” means the Education Commission of Darüşşafaka Society;
“Commission” means the Student Selection, Enrolment and Admission  Commission of Darüşşafaka Educational Institutions;
“Secretary General” means the Secretary General of Darüşşafaka Society;
“Committee” means the Student Selection, Enrolment and Admission Committee of Darüşşafaka Educational Institutions; 
“Representative of Communication Department” means the Representative of Communication Department of Darüşşafaka Society.

SECTION TWO
Purpose and Function – Powers and Duties of the Commission

Purpose and Function of the Commission
Article 5- The function and purpose of the Student Selection, Enrolment and Admission Commission established within the framework of Article 34 of the Charter can be listed as follows: to follow up the schedule drawn up by the Committee for selection of students for Darüşşafaka Educational Institutions, and entry examinations, registry, enrolment and admission of students, and orientation of students; to observe whether these schedules and appplications comply with the Student Selection, Enrolment and Admission Principles of Darüşşafaka Educational Institutions;  to detect and identify the deficiencies thereat and make contributions and recommendations in this regard; to examine and assess, together with the Education Commission, the related evaluation criteria regarding the students to be admitted to the school; to submit its recommendations to the Board of Directors on students admissible for school’s primary and reserve placements; to finalize student candidate lists and submit them to the approval of the Board of Directors; thereby contributing to the management of this process according to the applicable laws and principles in a systematic and rational way. 

Powers and Duties of the Commission 
Article 6- The powers and duties of the Commission are specified as follows within the framework of the function and purpose stated in Article 5 of this Regulation. 

In this context, the Commission:

6.01- examines the schedule drawn up by the Committee in line with the Student Selection, Enrolment and Admission Principles of the Darüşşafaka Educational Institutions; detects and identifies the deficiencies thereat and makes necessary contributions and recommendations for these purposes, and submits the final schedule to the approval of the Board of Directors; and

6.02- examines whether the Student Selection, Enrolment and Admission Action Plan and Budget drawn up by the Secondary School Principal, serving as the head of the Committee, complies with the mission and vision of the Educational Institutions, and submits the same to the approval of the Board of Directors after making sure that it is compliant; and

6.03- checks and monitors the activities of the Committee on publicity of Darüşşafaka Educational Institutions, announcements of admission examination, examinations for selection of students to be elected to the school, enrolment, admission and orientation of students, and examines whether these activities comply with Student Selection, Enrolment and Admission Principles of Darüşşafaka Educational Institutions, and detects and identifies the deficiencies thereat, and makes necessary contributions and recommendations for these purposes; and

6.04- provides necessary support to the Committee for press and public relations in all stages of student selection, enrolment and admission process, especially in the activities and events for publicity of Darüşşafaka Educational Institutions and announcement of admission examination; and

6.05- examines the list of institutions that will prepare the examination, and and their alternatives, which is drawn up by the Secondary School Principal, serving as the head of the Committee. The Commission makes necessary contributions, evaluates the alternatives and submits it to the Board of Directors for final approval; and 

6.06- within the framework of the approval of the Board of Directors, ensures that the agreements and protocols required to be signed with the related service providers are concluded without delay for preparation and printing of exam questions at the beginning of each academic year, and that the preparations for examination are planned and carried out in tandem with said agreements and protocols; and

6.07- checks and examines the examination centres identified by the Committee, and declares its suggestions on alternative examination centres, if any, and submits the final list of examination centres to the approval of the Board of Directors; and

6.08- finalizes and submits to the approval of the Board of Directors the examination, health board, financial situation investigation and enrolment starting dates determined and identified by the Committee; and 

6.09- together with the Education Commission, examines and assesses Darüşşafaka Admission Examination Evaluation Criteria provided by the Administrative Committee of School Management on students admissible to the 5th grade each year. As a result, the Commission submits its recommendations to the Board of Directors on students admissible for school’s primary and reserve placements, as drawn up together with the Education Commission; and 

6.10- determines and specifies the base amounts of subsistence level according to the Student Selection, Enrolment and Admission Principles of Darüşşafaka Educational Institutions and submits it to the approval of the Board of Directors prior to stage of financial situation investigations on the students who pass the examination; and

6.11- discusses the overall results of evaluation of the financial situation investigation of students, as drawn up by the Head of the Commission. The Commission finalizes and submits to the approval of the Board of Directors the candidate lists of admissible students by assessing financial situation scores and health committee forms of the students; and

6.12- submits its opinions and recommendations to the consideration and discretion of the Board of Directors for both the changes deemed fit and necessary in the examination, enrolment and admission process, and its alternative revision recommendations that may influence the general content, properties and quality of the examination system. 

SECTION THREE
Establishment and Operational Principles of the Commission

Establishment of the Commission
Article 7- Head and a member of the Commission, comprised of seven members, are elected by the Board of Directors from among its members. Other members of the Commission are Secondary School Principal, High School Principal, Secretary General, Representative of Iş Bank and Representative of Communication Department. 
Chairman of the Board of Directors may attend meetings of the Commission as and when deemed necessary. 

Operational Principles of the Commission
Article 8- The Commission meets at least once a month from the beginning of September until the end of March and at least twice a month from the beginning of April until the end of August.

Chairman of the Board of Directors may ex officio call the Commission for a meeting with a special agenda, when necessary. 

Meeting quorum of the Commission requires presence of at least four members in the meeting, and decisions of the Commission are taken by majority of votes.

In the case of a tie vote, the vote of head of the Commission shall prevail.

The decisions taken at the Commission meetings are recorded in the minute book of the Commission. 

Head of the Commission ensures that minutes of the meeting are regularly kept by the secretariat for the purpose of providing comprehensive information to the Board of Directors about discussions in the meetings of the Commission. The meeting minutes of and final opinions are submitted to the Board of Directors after approved by all members of the Commission. 

Article 9- The secretariat services of the Commission are given by the secretariat of the Board of Directors. At least three days before the meeting, the agenda of meeting, drawn up by the Head of the Commission is delivered to members of the Commission by the secretariat. The secretariat of the Board of Directors is responsible for regularly keeping minutes of the meeting and final decisions thereof, and delivering them to the Board of Directors. 

SECTION FOUR
Final Provisions 

Subjects on which this Regulation Remains Silent
Article 10- The Board of Directors is the authorized decision-making body for all and any subjects not stipulated in this Regulation. 

Effective Date

Article 11- This Regulation is adopted by decision of the Board of Directors, no. 58, dated 16.10.2012.

Student Selection, Registration and Admission Commission Members