Commission for Donation, Communication and Fundraising

DARÜŞŞAFAKA SOCIETY 
REGULATION ON ESTABLISHMENT, DUTIES, AND OPERATIONAL PROCEDURES AND
PRINCIPLES OF DONATION, COMMUNICATION AND FUNDRAISING COMMISSION

SECTION ONE
Purpose  and Scope

Purpose
Article 1– The purpose of this Regulation is to specify and set down the rules on establishment, and the duties, and operational procedures and principles of Donation, Communication and Fundraising Commission to be established by the Board of Directors within the framework of Articles 34 and 35 of the Charter. 

Scope
Article 2- This Regulation covers the rules to be used in establishment of Donation, Communication and Fundraising Commission, the duties and functions of the Commission, and operational procedures and principles thereof.

Basis
Article 3- This Regulation is relied upon Articles 34, 40, 45 and 56 of the Charter.

Definitions

Article 4 – The following terms whenever used in this Regulation shall have the following meanings:
“Society” means Darüşşafaka Society;
“Charter” means the Charter of Darüşşafaka Society;
“Regulation” means the Regulation on Donation, Communication and Fundraising Commission;
“Board of Directors” means the Board of Directors of Darüşşafaka Society;
“Chairman of the Board of Directors” means the Chairman of the Board of Directors of Darüşşafaka Society;
“Deputy Chairman of the Board of Directors” means the Deputy Chairman of the Board of Directors of Darüşşafaka Society;
“Commission” means the Donation, Communication and Fundraising Commission;
“Secretary General” means the Secretary General of Darüşşafaka Society;
“Department” means the Donation, Communication and Fundraising Department of Darüşşafaka Society;
“Deputy Secretary General” means the Deputy Secretary General of Darüşşafaka Society in charge of the Donation, Communication and Fundraising Department of Darüşşafaka Society.

SECTION TWO
Purpose and Function – Powers and Duties of the Commission

Purpose and Function of the Commission

Article 5- The functions and purposes of the Donation, Communication and Fundraising Commission established within the framework of Article 34 of the Charter can be listed as follows: (i) to make observations in terms of functionality and efficiency of the current donation, communication and fundraising system of the Society; (ii) to identify deficiencies hindering the achievement of the targets and making suggestions thereon; (iii) to reinforce brand awareness and reliable brand perception of Darüşşafaka as a public benefit society and a charity organization that serves for education, thereby ensuring accessibility for all segments of society; (iv) to specify methods for increasing potential and bringing new initiatives in terms of donation and raising funds; and (v) to assist the Board of Directors for establishing a strategy and policy in line with these objectives by coming up with results and recommendations on the efforts for all of these purposes. 

Powers and Duties of the Commission 
Article 6- The powers and duties of the Commission are to inform the Board of Directors about the results and its proposals at the stage of preparation for execution in reliance upon information obtained and observations made and recommendations specified within the framework of its functions and purposes stated in Article 5 of this Regulation. 

In this context, the Commission:

6.01- examines whether the Strategic Plan and Annual Work Program drawn up by the Donation, Communication and Fundraising Department complies with the vision and mission of the Society, and submits its recommendations to the Board of Directors for assurance of compliance therewith; and
6.02- examines whether the expenses made for donation, fundraising and communication activities during the year comply with the Fundraising and Communication Budget and Annual Work Program of Darüşşafaka Society submitted to the Board of Directors by the related department. and submits its recommendations to the Board of Directors for assurance of compliance therewith; and 
6.03- assesses member acceptance and enrolment conditions for the Residences of the Society and submits its recommendations to the Board of Directors for conformity of member acceptance and enrolment conditions to the developments in this field and to the changes in applicable laws and regulations pertaining thereto; and  
6.04- reviews the services provided to both donators staying in the Residences and non-Residence donators and submits its recommendations to the Secretary General and the Board of Directors for enhancement of these services; and 
6.05- develops new projects for increasing donations of will, extension of individual and organizational donations, and providing cooperation for social responsibility projects of institutions, and submits its recommendations to the Board of Directors within the framework of these projects; and 
6.06- brings new initiatives for the purpose of creating new donation funds by reaching new individuals and different segments of the society within the country and abroad, and submits its recommendations to the Secretary General and the Board of Directors for this purpose; and  
6.07- makes assessments on activities of the related department and on results thereof in comparison with the objectives; and if the results remain beyond the budget goals and objectives, submits its opinions and recommendations to the Secretary General and the Board of Directors on necessary actions to be taken for achieving the objectives of the budget; and  
6.08- assesses the efforts for organizational cooperation; and submits a report to the Board of Directors including assessments as regards to continuance and further development of these efforts or finishing of them; and
6.09- examines the regulations within the scope of its areas of responsibility,  and submits its opinions and recommendations to the Board of Directors on amendments deemed necessary in the current regulations in force. 
6.10- Decisions of this Commission are by nature only opinions, suggestions and recommendations submitted to the Board of Directors, and the final decision-making authority on all these issues is the Board of Directors.

SECTION THREE
Establishment and Operational Principles of the Commission

Establishment of the Commission
Article 7- Pursuant to Article 34 of the Charter, Head of the Commission is elected from among its own members by open or secret ballot, according to the decision to be taken thereon by the Board of Directors.

Within no later than one month after this election, Head of the Commission presents to the Board of Directors a list of candidates as members of the Commission. The Directors wishing to work as a member in the Commission may also file an application of candidacy to the Board of Directors within the same period of time.

The Board of Directors establishes the Commission by electing its members, comprised of minimum three and maximum seven members, from among these candidates.

Chairman of the Board of Directors may, if deemed necessary, attend the meetings of the Commission. Furthermore, if the meeting agenda requires, the Secretary General may also attend the Commission meetings upon an invitation of the Head of Commission.

If Head of the Commission requires so, the employees required to attend the Commission meetings for discussion of certain agenda topics will also attend the Commission meetings upon invitation.

Article 8- Services of members of the Commission are provided voluntarily, and the term of membership is specified by the Board of Directors.

Operational Principles of the Commission

Article 9- The Commission meets at least once a month. 

Chairman of the Board of Directors may ex officio call the Commission for a meeting with a special agenda, if and when deemed necessary. 

Meeting quorum of the Commission is equal to at least half of the full number of its members, and decisions of the Commission are taken by majority of votes.

Head of the Commission ensures that minutes of the meeting are regularly kept by the secretariat for the purpose of providing comprehensive information to the Board of Directors about discussions in the meetings of the Commission. 

Decisions of this Commission are by nature only opinions, suggestions and recommendations submitted to the Board of Directors, and the final decision-making authority on all these issues is the Board of Directors.

Article 10- The secretariat services of the Commission are given by the secretariat of the Board of Directors. At least three days before the meeting, the agenda of meeting, drawn up by the Head of the Commission is delivered to members of the Commission by the secretariat. The secretariat of the Board of Directors is responsible for regularly keeping minutes of the meeting and final decisions thereof, and delivering them to the Board of Directors. 

SECTION FOUR
Final Provisions

Subjects on which this Regulation Remains Silent
Article 11- The Board of Directors is the authorized decision-making body for all and any subjects not stipulated in this Regulation. 

Effective Date
Article 12- This Regulation is adopted by decision of the Board of Directors, no. 58, dated 16.10.2012, and the amendments made in this Regulation are adopted by decision of the Board of Directors, no. 21, dated 03.05.2016.

Members of the Donation, Communication and Resource Development Commission

Residence and Health Enterprises Committee