Commission for Donation, Communication and Fundraising

DARÜŞŞAFAKA SOCIETY 
DONATION, COMMUNICATION AND FUND RAISING COMMISSION
REGULATION ON ESTABLISHMENT, DUTY, AND OPERATIONAL PROCEDURES AND PRINCIPLES 

SECTION ONE
Aim and Scope

Aim

Article 1– This regulation aims to specify the rules on establishment, duty, and operational procedures and principles of Donation, Communication and Fund Raising Commission to be established by the Board of Directors within the framework of Article 34 of the Charter. 
 
Scope

Article 2- This regulation includes the rules to be based on establishment of Donation, Communication and Fund Raising Commission, the duty and functions of the Commission, and operational procedures and principles thereof.
 
Basis

Article 3- The basis of this Regulation is Articles 34, 40 and 56 of the Charter.
 
Definitions

Article 4 – The following terms in this Regulation shall have the following meanings:
Society means Darüşşafaka Society;
Charter means the Charter of Darüşşafaka Society;
Regulation means the Regulation on Donation, Communication and Fund Raising Commission;
Board of Directors means the Board of Directors of Darüşşafaka Society;
Chairman of the Board of Directors means the Chairman of the Board of Directors of Darüşşafaka Society;
Deputy Chairman of the Board of Directors means the Deputy Chairman of the Board of Directors of Darüşşafaka Society;
Commission means the Donation, Communication and Fund Raising Commission;
Secretary General means the Secretary General of Darüşşafaka Society;
Department means the Donation, Communication and Fund Raising Department of Darüşşafaka Society;
Deputy Secretary General means the Deputy Secretary General of Darüşşafaka Society in charge of the Donation, Communication and Fund Raising Department of Darüşşafaka Society.

SECTION TWO
Aim and Function – Authority and Duties of the Commission

Aim and Function of the Commission

Article 5- The function and aim of the Donation, Communication and Fund Raising Commission established within the framework of Article 34 of the Charter can be listed as follows: (i) to make observations in terms of functionality and efficiency of the current donation, communication and fund raising system of the Society; (ii) to identify deficiencies that hinder achievement of the targets and making recommendations; (iii) to reinforce brand awareness and reliable brand perception of Darüşşafaka as a public benefit society and a charity organization that serves for education, and thereby, ensuring accessibility for all segments of society; (iv) to specify methods for increasing potential and bringing new initiatives in terms of donation and raising funds; and (v) to assist the Board of Directors for establishing a strategy and policy in terms of these objectives by coming up with results and recommendations on the efforts for all of these purposes. 
 
Authority and Duties of the Commission 

Article 6- The authorities and duties of the Commission is to inform the Board of Directors about the results and offers in the stage of preparedness to execution in line with the information obtained and observations made and recommendations specified within the framework of the function and aim stated in Article 5 of this Regulation. 
In this context, the Commission;

6.01- examines whether Strategic Plan and Annual Working Schedule, drawn up by the Donation, Communication and Fund Raising Department, complies with the vision and mission of the Society and submits its recommendations to the Board of Directors for assurance of conformity.
 
6.02- examines whether the expenses that are made for donation, fund raising and communication activities during the year complies with the Fund Raising and Communication Budget and Annual Working Schedule of Darüşşafaka Society submitted to the Board of Directors by the related department and submits its recommendations to the Board of Directors for assurance of conformity.
 
6.03- assesses member enrollment conditions to the Residences of the Society and submits its recommendations to the Board of Directors for conformity of member enrollment conditions to the developments in this field and modified legislation. 
 
6.04- reviews the services provided both to the donators staying in the Residences and non-Residence donators and submits its recommendations to the Secretary General and the Board of Directors for enhancing these services.
 
6.05- develops new projects for increasing donations of will, extending individual and organizational donations, and providing cooperation for social responsibility projects of institutions and submits its recommendations to the Board of Directors within the framework of these projects. 
 
6.06- brings new initiatives for the purpose of creating new donation funds by reaching new individuals and different segments of the society within the country and abroad and submits its recommendations to the Secretary General and the Board of Directors for this purpose. 
 
6.07- makes assessments on the efforts of the related department and results of the objectives; if the budget is not sufficient enough to achieve the objectives, the commission submits its opinions and recommendations to the Secretary General and the Board of Directors on necessary actions to be taken for achieving the objectives of the budget. 
 
6.08- assesses the efforts for organizational cooperation; the commission submits a report to the Board of Directors including assessments as regards to enhancing and continuing or finishing these efforts. 
 
6.09- examines the regulations within the scope of its duties and submits its opinions and recommendations to the Board of Directors on necessary modifications to be made on the current regulation in force. 

SECTION THREE
Establishment and Operational Principles of the Commission

Establishment of the Commission

Article 7- The head of the commission, composed of three people, is elected among deputy chairmen of the Board of Directors and the other two members are elected among the members of the Society. 

The Board of Directors elects the Head and the Members of the Commission according to Article 34 of the Charter. 
The Chairman of the Board of Directors may attend the meeting of the Commission if he/she finds it necessary. The Secretary General may also attend the meeting of the Commission upon an invitation of the Head of the Commission if it is necessary in terms of the Commission’s agenda.
 
Article 8- The services of the members of the Commission are provided voluntarily, and the term of the membership is specified by the Board of Directors.
 
Operational Principles of the Commission

Article 9- The Commission meets at least two times in a month. 

The Chairman of the Board of Directors may call Commission for a meeting ex officio in terms of a special agenda, when necessary. 

The decisions of the Commission are made by majority of votes. The decisions taken at the meeting are recorded in the minute book of the Commission. 

The Head of the Commission ensures that minutes of the meeting are regularly kept by the secretariat for the purpose of providing comprehensive information on the assessments made in the meetings of the Board of Directors. The minutes of the meeting and final opinions are submitted to the Board of Directors after being approved by all members of the Commission. 

Article 10- The secretariat of the Board of Directors executes the Commission’s secretariat. At least three days before the meeting, the agenda of the meeting, drawn up by the Head of the Commission are delivered to the members of the Commission by secretariat. The secretariat of the Board of Directors is responsible for regularly keeping minutes of the meeting and final decisions, delivering them to the Board of Directors and keeping the minute book. 

SECTION FOUR
Final Provisions

Provisions that are not stipulated in the Regulation

Article 11- The Board of Directors is the authorized decision-making body for circumstances that are not stipulated in this Regulation. 
 
Enforcement

Article 12- This Regulation has been acknowledged upon the decision of the Board of Directors dated 16.10.2012 and numbered 58.